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Packaging Your Files for Print: 5 Simple Steps for Flawless Printing Results

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Let's ensure your print project is a success!

Avoid distorted images and wonky fonts using these easy tips when sending files to your print provider. By following these steps in InDesign, your finished piece will be flawless, and your printer will have no questions or concerns.

Let's get started!

5 Simple Steps for Flawless Printing Results

  1. Choose File > Package from within InDesign, and if there are any potential issues detected, use the Preflight panel to fix them. (For example, if you see a warning alert triangle.)
  2. Select the "Create Printing Instructions" option in the Package dialog box to add specific instructions for your printer and save them as a plain text file.
  3. Specify where you want to save the package folder. In the dialog box, you will find the Package Publication box. Here, you will want to save the package folder and give it a name in the Folder Name box.
  4. Copy fonts and linked graphics and update graphic links to ensure everything looks perfect.
    1. To copy fonts: In the “Document fonts” folder, save the fonts needed in the publication.
    2. To copy linked graphics: You will need the original images to print for high-resolution printing. Without them, the document will print in low-resolution screen versions of images, making it blurry or distorted. InDesign will automatically create a sub-folder that is named “Links."
    3. Update the graphic links: This allows the program to rewrite the paths of links to the images and ensures that your graphics look fabulous.
    4. Use Document Hyphenation Exceptions Only: This is essential because it prevents the document from connecting with the external user dictionary that automatically opens the file.
    5. Include a PDF/Print: You will want to create a PDF file of the publication as a part of the package. To do this, use the Select PDF Preset on the pop-up menu.
  5. Finally, click "Package" to copy the package, and remember to avoid copyright issues with fonts. Now you're ready to send it to your printer!

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Creating a document for printing can be stressful, but with these steps, you'll be sure to get a perfect copy every time.

Say goodbye to messy re-dos of fonts, graphics, and images, and hello to your original masterpiece. We're here to help you get the high-quality printing your company deserves, so check us out today.

Let's create something great together!




InDesign in Easy Steps
by Robert Shufflebotham

REVIEW

Written by an expert on Adobe software training for some of the largest and most prestigious magazine, book and newspaper publishers in the world, InDesign in easy steps, 3rd edition is ideal for anyone wanting to get started with InDesign basics and become a competent and confident InDesign user. You’ll master the fundamentals and then progress to exploit the full creative potential of this powerful tool. In easy steps, you’ll learn:

  • The InDesign environment and creating pages.
  • Entering, editing and formatting text.
  • Adding images and graphic frames.
  • Arranging objects, layers and groups.
  • Working with color creatively.
  • Using tables and tabs to present data clearly.
  • Printing and exporting for e-publishing.

Packed with clever tips throughout, you’ll soon be creating professional documents, stunning brochures, creative publications, and more!

Eco Friendly

Eco-friendly promotional products are good for the environment and good for getting your message across to your target audience.

Tradeshows

Promotional items that endorse your business are great items to give away at tradeshows. They offer endless opportunities to get your message across to new audiences.

Corporate Gifts

Show employee appreciation and build company morale. Items such as flash drives, picture frames, desk accessories and computer mice make great employee gifts.

New Products

View our newest promotional products! We are constantly adding new items to our 300,000+ inventory to give you fresh and up-to-date choices every day.

Awards

Awards and recognition gifts say thank you to employees for a job well done. We carry awards, plaques, trophies, ribbons and much more.

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Click here for FAQ's about our promotional products.

Promotional Products

We carry promotional items such as eco-friendly gifts, awards, corporate gifts, new products and tradeshow items.

Business Stationery

Our business card program streamlines your order process yet gives you complete control over your content. Letterhead, envelopes and pocket cards too!

Occasion Cards

We carry holiday and occasion cards, moving announcements, thank you notes and more. Customize your cards with logo imprints and other options!

Memos & Notepads

We print company phone pads, note pads and forms in various sizes. Personalize them with your company logo, names and contact information.

Programs & Announcements

Full color announcements and programs for fundraisers, trade shows, banquets and agendas. We also foil stamp, emboss and die cut.

Brochures

We print full color single to multi-sheet newsletters, product sheets, tri-folds, rack cards, handouts and promotional literature.

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Click here for FAQ's about offset printing.

Offset Printing

We print items such as business stationary, brochures, occasion cards, memos & notepads, programs and announcements.

Tips & Tricks

Design and tech tips to make designing your job a little easier, marketing tips to assist your advertising efforts and print tips for faster, less expensive buying.

Tutorials

Check out our video on how to sign in to your account and place orders online.

Printing Terms

Look here for a glossary of the most common terms in the printing industry.

Templates

Find different templates to design your full-size banners.

FAQ's

How do I send a file? How do I save a document as a PDF? What is a CMYK color format? Answers to your most frequently asked questions.

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Click here for FAQ's about our tips and tricks.

Tips & Tricks

Design and tech tips to make designing your job a little easier, marketing tips to assist your advertising efforts and print tips for faster, less expensive buying.

Presentations

Pitch books and investment books help you communicate your message with PowerPoint presentations, graphs, and charts. Custom binding and tabs available.

Manuals

We can print 1-5000+ copies of your training, safety and operational manuals and technical documents. Full color, B&W, binding, inserts, index tabs, even lamination.

Black and White Copies

Our high-speed, high quality B&W laser printers produce crisp, clean copies of legal documents, RFP's, variable data, digital output of files, manuals and more.

Archiving

Do you need digital scans of your important documents? Letter, legal, 11 x 17, oversize? We can PDF your documents or OCR scan your files to create searchable, editable text files.

Color Copies

Our high-quality digital color presses turn out beautiful invitations, flyers, brochures, newsletters, rack cards, coupons and more. We can also print large format prints and maps.

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Click here for FAQ's about digital printing.

Digital Printing

We print B&W and color copies of presentations, product sheets, manuals, newletters, brochures, postcards and more. We also do archival scanning.

Maps & Prints

We print oversized, digital prints of well-logs, operational flow charts and pipe line maps. Turn your maps and prints into digital files for emailing and archiving.

Banners

Full color, affordable, retractable banners make great trade shows displays, point of purchase signage, directional signage and outdoor vinyl banners.

Oversize Scans

We scan large format documents such as well-logs, engineering plans and maps to digital files. Your PDF digital scans can be easily archived to CD.

Posters

Our digitally printed posters and prints are exceptional, with crisp, vibrant colors and photographic quality. Custom stock, mounting and laminating available.

Event Signage

Catch people's attention with color signage! We produce banners stands, pop up and hanging displays, full color table covers and tabletop displays.

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Click here for FAQ's about large format printing.

Large Format Printing

We print event signage, maps, banners, well-logs, posters, prints and more. We also do oversize scanning.

Eco Friendly Tradeshows Corporate Gifts New Products Awards ? Promotional Products Promotional Products Business Stationery Occasion Cards Memos & Notepads Programs & Announcements Brochures ? Offset Printing Offset Printing Tips & Tricks Tutorials Printing Terms Templates FAQ's ? Tips & Tricks Tips & Tricks Presentations Manuals Black and White Copies Archiving Color Copies ? Digital Printing Digital Printing Maps & Prints Banners Oversize Scans Posters Event Signage ? Large Format Printing Large Format Printing Send A File Forms Factory My Jobs Place Order Request Estimate